Sustainability Policy – Smart Display

Effective Date: 01/08/2025

Review Date: Annual.

1. Purpose

At Smart Display we recognize our responsibility to minimize the environmental impact of our operations, from the design and construction of exhibition stands to logistics and on-site installations. This Sustainability Policy outlines our commitment to sustainable practices that support environmental protection, resource efficiency, and social responsibility within the exhibition and events industry.

2. Scope

This policy applies to all areas of our business, including:

• Design and manufacture of exhibition stand components

• Material sourcing and procurement

• Transportation and logistics

• Installation and dismantling

• Waste management and recycling

• Office and administrative operations

3. Our Commitments

3.1 Environmental Responsibility

We aim to:

• Reduce waste by designing for reuse and modularity.

• Use sustainable materials (e.g., FSC-certified wood, recycled or recyclable panels, low-VOC paints, eco-friendly finishes and aluminium).

• Minimize carbon emissions through efficient logistics planning and use of local suppliers where possible.

• Reuse and refurbish stands and components for multiple events.

• Recycle materials responsibly at the end of each project.

• Monitor and reduce energy use across our operations.

3.2 Design & Build Practices

We will:

• Prioritize designs that allow for efficient disassembly and reusability.

• Offer clients sustainable stand design options and communicate the benefits.

• Use digital tools (e.g., 3D modelling) to reduce prototyping waste.

• Minimize single-use plastics and packaging.

3.3 Supply Chain & Procurement

We are committed to:

• Working with suppliers who demonstrate sustainable practices and focus on sustainable products.

• Selecting materials based on environmental impact, lifecycle, and recyclability.

• Preferring local or regional suppliers to reduce transportation emissions.

3.4 Waste Management

We strive to:

• Segregate and responsibly dispose of all waste.

• Partner with recycling facilities to maximize material recovery.

• Track and report waste levels to inform ongoing improvement.

3.5 Transportation & Logistics

We aim to:

• Consolidate transport loads and optimize delivery routes.

• Encourage use of low-emission vehicles where possible.

• Explore carbon offsetting for long-distance logistics.

3.6 Office & Administration

We promote:

• Energy efficiency in the workplace (e.g., LED lighting, smart heating/cooling).

• Encourage responsible use of water within the workplace.

• Adequate insulation across all buildings.

• Digital documentation to reduce paper use.

• Recycling and responsible disposal of office materials and e-waste.

4. Legal and Industry Compliance

We comply with all relevant environmental legislation, industry codes of practice, and local regulations. We stay informed about evolving sustainability standards and integrate them into our operations.

5. Continuous Improvement

Sustainability is a journey. We commit to:

• Regularly reviewing and updating this policy.

• Setting measurable environmental objectives and targets.

• Training staff to understand and implement sustainable practices.

• Engaging clients and stakeholders in our sustainability goals.

6. Responsibility and Accountability

Creative Director Nathan Hesslewood will be primarily responsible for overseeing the implementation of the points mentioned within this policy, however all employees are expected to support and uphold our sustainability objectives in their daily work

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Signed:

Chris Stewart

Managing Director

1st August 2025